The National Regulatory Authority for Communications and Information Technology (ANRCTI) has launched today, April 10, 2008, the public consultation regarding the draft decision on the technical and methodological rules for the enforcement of Law no.135/2007 for electronic archiving.
The decision launched for consultation today joins the voluntary accreditation regulations for the electronic signature providers and the draft decisions on time stamp and on the certification of electronic invoicing systems, in order to create the proper framework for “dematerialised” documents. The switch from hardcopy to electronically issued, transmitted and stored will trigger lower costs and increased effectiveness, as well as a higher level of document security and confidentiality.
Electronic archiving allows creating, storing, consulting and using archived electronic documents by means of an electronic system. This service benefits all the large document handlers, who thus can save the time and financial resources required by hardcopy archives: printing, storage etc. All the documents archived under the legal conditions, bearing an electronic signature, will have the same legal value as hardcopy documents.
The draft decision establishes the procedure of notifying ANRCTI for the natural or legal persons who wish to provide electronic archive administration services, the minimum conditions they have to meet in order to be accredited by ANRCTI, as well as the terms under which ANRCTI may provide for suspending or withdrawing the accreditation of electronic archive administrators.
Any natural or legal person who intends to provide electronic archive services must notify ANRCTI at least 30 days before the intended activity start, thus enjoying the quality as an accredited administrator – but no sooner than 30 days from the date of making the notification pursuant to this decision. The electronic archive administrator will set up and operate an electronic register to enable the creation, storage, consultation and usage of archived electronic documents.
Electronic archive administrators must hold a higher education diploma in the field of information technology and be qualified in the field of database and operation systems administration, as well as in the archive field, whereas legal entities must employ people with corresponding qualification. Such qualification is necessary because an electronic archiving provider must ensure control and security means for the documents and database, preserve internal integrity, functioning and coherence of the database and system, provide for permanent document storage and remove expired documents, ensure the processes of document entry in the administration system and ensure access to the archived documents, under the established access regime.
In order to enter a document in the electronic archive, the interested persons must hold a qualified digital certificate valid for electronic signature and send the archive administrator information on the owner and creator of the respective electronic document, as well as the classification level, date of issuance, of archiving and the document storage term. Access to the electronic archive register is publicly available only for the documents with a public access regime, as established by the beneficiary.
The draft decision on the technical and methodological rules for the enforcement of Law no.135/2007 for electronic archiving is available on the ANRCTI website. The interested persons are invited to send their comments and suggestions by 10.05.2008, to the ANRCTI headquarters (14 Libertatii Blvd., sector 5, Bucharest) or directly to the ANRCTI registration office, as well as to its territorial offices in the closest county capital city. Comments may be sent, as well, by fax, to +40 21 307 54 02, or by e-mail to consultare@anrcti.ro.